December 2017 Meeting Minutes

SACC BOARD OF DIRECTORS MEETING 12.19.16

McCartee’s Barn. Present: Sue Clary, Charlie Duveen, Jay Kerr, Joan Lowe, Donna Orlyk, Kristen Preble, Rose Ann Savage.

This meeting was rescheduled from Monday, December 12, because of snow.

President Sue Clary called the meeting to order at 5:05. October and November minutes were approved.

Sue filled us in on political maneuvers that resulted in allocated $30K needed to fund a feasibility study for a Main Street sewer. Supervisor Seth Pitts (and Mrs. Clary) met several times early the previous week with state assembly member Carrie Woerner and state senator Betty Little. Despite the rejection of Salem’s second request for a grant from the state economic development council, our representatives managed to cobble together the requisite financing. Sue will fill in the general membership of the ins-and-outs of the process, and our indebtedness to our state political representatives (one from each major party, in a model for the federal government to follow), at our annual meeting (more later).

Treasurer Joan Lowe arrived at 5:10. She reported current assets of $10,460.27: $6006.43 in savings and 4316.84 in checking, with current assets due of $137.00. The October and November reports were approved.

The remainder of the evening was centered around Joan’s proposed 2017 budget, which was based upon spending for 2016. To say that this was a systematic review of her proposal might be an exaggeration, but, to relieve suspense, by the end of the meeting the budget was passed.

Rose Ann Savage moved that we create a $2500 line item in the chamber books, called Septic Reserve, to never expire from year-to-year (unless overturned by a board majority), which may be used as the chamber’s contribution to the proposed project, should use of those funds be necessary. Jay Kerr seconded. In discussion, Rose Ann noted that during her presidency she had proposed a $5K fund, at that time to be applied to a sewer feasibility study. Although her budget committee reduced the amount to $2500, the item disappeared from subsequent budgets. Rose Ann argued that the funds should be readily available in the event that monies were required in excess of what the town was able to negotiate. She looks forward to the reserve fund growing in subsequent years, which Kristen Preble argued should be handled with fund-raisers aimed at that specific purpose.

A short symphony of fund-raising proposals ensued until your secretary suggested that a committee be formed (excluding him) to flesh out great fund-raising ideas.

Sue called for a vote on the reserve fund motion, and it carried unanimously.

With a welcome “let’s get back to the budget” call from Kristen, items in the budget were explained. Rose Ann moved that we accept it, and Charlie Duveen seconded. Unanimous acceptance.

We scheduled the annual meeting for Monday, January 9, 2017, at Brooklynn Marie’s Italian Corner, 182 Main Street. The chamber will provide pizza, our go-to food, and chicken wings (at Charlie’s insistence). Non-alcoholic beverages for sale by BM’s.

Kristen moved, Joan seconded, our ending the meeting at 6:07.

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